Parish Council Minutes
PRESENT
Cllr Val McPherson BEM (Chair)
Cllrs Brian Richards (Vice), Ian Walker, Jane Rogers, Richard Myers, Alex Barter, Bendshy-Brown (County)
Clerk
No members of the public.
- WELCOME AND APOLOGIES FOR ABSENCE
Cllr Harriss did not attend the meeting. Cllr van Apeldoorn had provided his apologies.
2. MINUTES OF MEETINGS HELD 15th OCTOBER 2019
Approved by all Councillors.
3. DECLARATIONS OF INTEREST
None.
4. MATTERS ARISING NOT OTHERWISE ON THE AGENDA
It was agreed that Council would approve the Devolution of Green Space Management Proposals by WDC. Cllr van Apeldoorn was congratulated on his efforts to commemorate Remembrance Day.
5. A REPORT FROM CLLR BENDYSHE-BROWN ON MATTERS CONCERNING LONGWICK-CUM-ILMER PARISH COUNCIL
The following were highlighted:
- MVAS is scheduled to be located at Bar Lane shortly
- Capital maintenance program scheduled for Bar Lane in 2022/3
- Lining works program delayed due to weather
- Bledlow HRC CIC update - £13k generated with match funding by ANO. 3 contractors being asked to quote, planning permission sought by 31/03/20
- Manpower for Police to be increased
- Works program to focus on fly tipping – key contact David Rounding at BCC
- Activation time of the pedestrian crossing being reviewed
- Clarification sought for responsibility of cleaning directional signs
6. EASY ACCESS GATES
All 9 gates delivered have been installed, with the approval of the Rights of Way officer. Further locations will be planned by Cllrs van Apeldoorn and Rogers.
7. MUGA & OUTDOOR FITNESS EQUIPMENT
Both Cllrs Myers and Richards were commended for their efforts on this project. Outstanding issues relate to removal of container and provision of padlock for box accommodating nets etc. The concerns regarding the path access to the Playing Field were debated, but not considered restrictive toward the play equipment specifically.
8. EMAIL HUB / WEBSITE
It was noted that Cllrs Myers and Baxter had investigated alternative suppliers, with indicative costings provided by Vision ICT and Netwise, which could deliver a more interactive website which also complied with GDPR, Transparency Code and Accessibility Regulations. It was agreed to determine the extent to which the existing supplier could meet these requirements and specification moving forward and review outcomes at next meeting.
9. VILLAGE HALL
It was noted that Cllr Myers had been appointed as the PC representative on the Project Team reviewing car park extension. Some debate took place regarding the Centenary Gardens, but the policy regarding clearance and/or provision of extra spacing, would need to be considered by the Village Hall Trustees in the first instance.
10. ADDITIONAL NOTICEBOARD
Alternative quote for an additional noticeboard approved. Order to be placed and planning application to be raised with proposed location clearly specified.
11. INTEGRATED TRAFFIC CALMING
Report detailing discussion with Cllrs McPherson/Richards, and Planning Consultant for Neighbourhood Plan, as well as representation from WDC (Andrew McDougall) to be circulated to Council members.
12. DOG BINS
It was agreed that no additional coverage was required.
13. PLAYING FIELD RISK ASSESSMENT
It was noted that an external contractor had been asked to quote for remedial action relating to repairs that were non-specific for requiring expertise of playground equipment. Cllr Myers had also contacted Kompan, Street Scape and Safe & Sound for costings relating to remedial action for key priority issues (new swing, matting replacement, aerial runaway). It was also agreed to review additional funding for a new swing at the next meeting, and to generate new copy for safety notices.
14. PAROCHIAL CHARITIES
Representation for the nominated trustee for Risborough would be discussed further at the next meeting.
15. HALF YEAR FISCAL REVIEW
Audited by Cllr Myers and considered to be satisfactory.
16. REMEDIAL ACTION: AGAR VARIANCES
It was agreed to seek assistance from external contractor with an expenditure threshold of £160.00.
17. PLANNING
- Pennypot, Bennels Close, Meadle, Ref No: 19/07496/FUL, Two storey front, side and rear extension. No objection.
The dismissal of the appeal relating to Saddleback Farm – 17/066648/FUL was noted. It was agreed to submit "Sportsmans Approach" as an alternative to 19/00118/NEWDEV.
18. FINANCE
The following accounts for payment were reviewed and approved:
| Payee | Gross | Comment |
|---|---|---|
| F Post (Salary) | 418.77 | |
| PRTC (Devolved Services) | 2160.00 | c/o for Nov |
| Briants (Gates - Holland) | 453.60 | CIL |
| F Post Fasthosts (Email addresses) | 10.13 | Oct payments |
| WDC (Annual Play Inspection) | 52.20 | |
| P A Spittles (Repairs - paving) | 122.40 | |
| Kevin Wharton Fencing & Gates (Installation, x3) | 988.00 | CIL |
| Kompan (Sports Panels) | 7542.63 | CIL |
| Kompan (Outdoor Gym & Inspection Report) | 31004.83 | CIL |
| Kompan (MUGA) | 70331.68 | CIL |
| Kevin Wharton Fencing & Gates (Installation, x3) | 940.00 | CIL |
| Kevin Wharton Fencing & Gates (Installation, x2) | 640.00 | CIL |
| F Post (Home Allowance) | 20.00 | |
| F Post (Expenses) | 13.48 | Stamps & envelopes |
| Longwick Evening WI (Grant, Xmas Carol Service) | 100.00 | |
| Keith Dobson (Inspection) | 16.00 | |
| Total | 114813.72 |
Receipts October 2019: Interest £10.28.
19. RESPONSES TO CORRESPONDENCE RECEIVED
It was agreed to provide enhanced transparency on CIL expenditure.
20. REPORTS FROM COUNCILLORS ATTENDING MEETINGS ON BEHALF OF COUNCIL
None.
21. AGENDA ITEMS FOR THE NEXT MEETING
Budget 2020/1, Easy Access Gates, Noticeboard Progress, Risk Review, Website Update, Village Hall Plans, Parochial Representation, Dates for 2020 meetings.
22. NEXT MEETING
17th December 7.00pm Longwick Village Hall.
There being no further business the meeting closed at 9.10pm.