Parish Council Minutes
PRESENT
Cllr Val McPherson BEM (Chair)
Cllrs Brian Richards, Ian Walker, Jane Rogers, Richard Myers, Rolf van Apeldoorn, Alex Barter
Clerk
No members of the public.
- WELCOME AND APOLOGIES FOR ABSENCE
Cllr Harriss did not attend the meeting. Cllr Bendshy-Brown had made his apologies. Cllr Alex Barter was welcomed to her first meeting.
2. MINUTES OF MEETINGS HELD 16th JULY AND 28th AUGUST 2019
Approved by all Councillors.
3. DECLARATIONS OF INTEREST
Cllr Rogers declared her interest in matters relating to the Village Hall, where she is a Trustee, and the application relating to the Shoulder of Mutton.
4. MATTERS ARISING NOT OTHERWISE ON THE AGENDA
Cllr van Apeldoorn expressed concern regarding the Bellway development and the lack of response from Colin Smith, the site manager. It was agreed to re-establish contact and also relate the Council's concerns to Lucy Bellinger of WDC.
5. A REPORT FROM CLLR BENDYSHE-BROWN ON MATTERS CONCERNING LONGWICK-CUM-ILMER PARISH COUNCIL
The following were highlighted from the report previously circulated:
- Court order imminent to move on travellers in B4009 layby and Upper Icknield Way
- Traffic calming measures in Owlswick appear to have had a positive impact
- Meadle Village has received its road surface dressing
- The Bledlow HRC CIC project is progressing toward applying for planning permission
- The functionality of the VAS at top of the village has been resolved
- The 2 x VAS recently installed are having traffic calming impact
- The Police will keep a close eye on any inappropriate activity on the Longwick playing field
6. EASY ACCESS GATES
9 gates have been delivered and the first is being installed today. Rights of Way at BCC have approved 7 locations. The next phase will entail circa 10 gates.
7. MUGA & OUTDOOR FITNESS EQUIPMENT
On schedule for completion mid October. No negative feedback from adjoining residents.
8. ALTERNATIVE SOURCING OF GRASS CUTTING
Cllrs van Apeldoorn, Walker and Richards had identified potential alternatives to PRTC. They included R J Groundcare – quoting £150.00 plus VAT per cut inc Ilmer and Manor Estates – quoting £90.00 plus VAT per cut for Playing Field. It was agreed to finalise specification for grass cutting and verges (within 30mph limit six times a year) and detailed phasing and review quotes at next meeting. The costs for PRTC are likely to reflect 2.5% increase next year.
9. VILLAGE HALL FUNDING
It was noted that the Village Hall had applied for planning permission for the conversion of the changing rooms and showers for commencement in summer next year. Three competitive quotes will be required for CIL funding.
The issue of overhanging trees over the Village Hall is a matter to be resolved by the Village Hall which was agreed by all the Cllrs.
10. ADDITIONAL NOTICEBOARD
It was agreed on a majority vote to consider a formal quote for an additional noticeboard.
11. NEW EMAIL HUB
Transition agreed with Jinca for 24/09.
12. INTEGRATED TRAFFIC CALMING
Further input required from Councillors to finalise report and then discuss with BCC/TfB. Clerk to investigate HS2 funding.
13. LOCAL COUNCIL DEVOLUTION PROPOSALS
For detailed consideration at the next meeting.
14. GRANT FOR NEIGHBOURHOOD WATCH
Proposal circulated for £250.00 grant which was approved.
15. ALLOTMENTS
It was noted that the contact for allotments in Meadle was Cllr Rogers and for Princes Risborough - John Coombe – website to be updated. The allotments by Bar Lane were being managed by the Princes Risborough Parochial charity.
16. PAROCHIAL CHARITIES
It was noted that Cllr Barter would review representation as the nominated trustee for Risborough for discussion at the next meeting.
17. UNITARY COUNCIL REPRESENTATION
It was agreed to support the formation of 19 Community Boards.
18. PLANNING
- Berkeley House (Shoulder of Mutton), Ref. No: 19/07206/VCDN, Variation of Condition. No objection.
- Longwick Village Hall, Ref. No: 19/07084/FUL, Single storey extension and internal alterations. No objection.
Application relating Saddleback Farm to be reviewed. The referral of the application for a Gypsy Traveller site in Askett Village Lane to Appeal was noted, no further input required from Council. A summary of applications withdrawn/refused/permitted was also provided by the Clerk.
19. FINANCE
The following accounts for payment were reviewed and approved:
| Activity | Payee | Gross |
|---|---|---|
| Salary Clerk | F Post | 418.78 |
| Easy Gates (CIL) | Jackson Fencing | 2660.26 |
| Padlock/Keys | R Myers | 51.49 |
| Memorial Revamp | Creative Memorials | 864.00 |
| Parish Council Guide | Local Authority Publishing Ltd | 1950.00 |
| Devolved Services | PRTC | 222.48 |
| Devolved Services Ilmer | PRTC | 37.08 |
| Web Support Annual | GlobalizeMe | 756.00 |
| Internal Audit | IAC Audit & Consultancy | 180.00 |
| Revamp School playground (CIL) | Longwick C of E Combined School | 19355.00 |
| Recycling Centre | Bledlow HRC | 500.00 |
| Inspection | K Dobson | 16.00 |
| Inspection | K Dobson | 16.00 |
| Tree Pruning | Paul Lovegrove | 120.00 |
| Allowance | F Post | 40.00 |
| Devolved Services | PRTC | 0.72 |
| Neighbourhood Watch | Longwick/Ilmer/Owlswick/Little Meadle NHW | 250.00 |
| Total | 27437.81 |
Receipts: Refund VAS, UK Power Networks, £1912.80.
20. RESPONSES TO CORRESPONDENCE RECEIVED
It was noted that responses to concerns about the residual impact of travellers moving on need to be addressed.
21. REPORTS FROM COUNCILLORS ATTENDING MEETINGS ON BEHALF OF COUNCIL
It was noted that the LAF meeting had been cancelled.
22. AGENDA ITEMS FOR THE NEXT MEETING
Easy Access Gates, Noticeboard Update, Dog bins Review, Local Council Devolution, Half Year Fiscal review, Risk Review.
19. NEXT MEETING
15th October 2019 in Longwick Village Hall at 7pm.
There being no further business the meeting closed at 8.50pm.