Parish Council Minutes
LONGWICK-CUM-ILMER PARISH COUNCIL
MINUTES OF THE PARISH COUNCIL MEETING HELD ON TUESDAY 19th JUNE 2018 AT 7.30 PM IN LONGWICK VILLAGE HALL
PRESENT
Cllrs Brian Richards (Chair for the meeting), Ian Walker, Jane Rogers, Richard Myers and Clerk, Frank Post
- WELCOME AND APOLOGIES FOR ABSENCE
Apologies were received from Cllrs McPherson, van Apeldoorn, Whitworth and Bendyshe-Brown (County). No apologies received from Cllr Harriss (District).
2. ACCEPTANCE OF MINUTES OF MEETING HELD ON 15TH MAY 2018
Duly approved.
3. DECLARATIONS OF INTEREST
Cllr Rogers expressed an interest on the issues regarding Owlswick Green and Shoulder of Mutton.
4. MATTERS ARISING NOT OTHERWISE ON THE AGENDA
It was noted that despite an instruction to forward bank statements to the Clerk on 27th April, none had been received. FP
It was noted that an alternative quote for the VAS project had been received from Elancity. FP/RM
It was also noted that the cost of electricity supply to the VAS project could only be determined once locations agreed. ALL
It was noted that planning approval for the noticeboard had been submitted on 5th May. FP
It was noted that the paperwork for the CIL account still required one signatory. FP/VMc
5. REVIEW OF THE ISSUES SURROUNDING OWLSWICK GREEN
The proposal to accept ownership of the village green by the Parish Council as a community asset was discussed in depth. Some concerns were expressed by Cllr Walker regrading an arrangement that involved parishioners in the maintenance of grass cutting, but Cllr Rogers indicated that the intention was for residents to outsource at their cost. Cllr Myers also noted that any legal costs should be covered by the developer.
Cllr Rogers proposed that we contact the developers to discuss further. Seconded by Cllr Myers and agreed by all. FP
6. REPORT FROM THE CIL WORKING GROUP
It was confirmed that £70k had been submitted into the Parish Council account. It was agreed to contact Gerard Coles from WDC to determine if any further monies were in the pipeline. FP
A shortlist of projects had been identified but would be reviewed post the meeting with Sian Thomas of Bucks CC. FP/VMc
7. REORT FROM COUNTY COUNCILLOR
In the absence of Cllr Bendyshe-Brown, the Clerk highlighted the key aspects of his report:
- Sign for Village Hall in place
- BCC will continue cutting the vegetation on the pathway from Village Hall to school
- TfB will be liaising with Crowdace to resolve flooding issues in Bar Lane
- Both Cllr Harriss and Bendyshe-Brown are pressing BCC and WDC planners for an alternative site entrance to the Ilmer Road issue
8. HEDGING ISSUE AT LONGWICK PLAYING FIELD.
A meeting with the area manager of Bellway Homes was being arranged with Cllr McPherson and Myers. It was noted by Cllr Rogers that input from Village Hall Committee would be appropriate and all agreed. FP/VMc
Cllr Richards indicated that he was not aware of any ecological and bird surveys being undertaken and difficulties in providing clear proof of boundary ownership prevails.
The residual impact of UK Power Network activity on the playing field was also discussed and corrective action agreed on. FP
9. OUTSOURCING PAYE
It was agreed by all to proceed with outsourcing of PAYE by PB Financial Solutions as based on proposal circulated by Cllr McPherson. FP
10. FINANCE
The following accounts for payment were reviewed:
| Date | Payment | Payee / description | Net | VAT | Gross |
|---|---|---|---|---|---|
| June | s/o | Salary - Clerk June | 299.80 | 299.80 | |
| June | 405 | Grass cutting May - PRTC | 185.40 | 37.08 | 222.48 |
| June | 410 | Admin - Stationery & Postage | 13.16 | 13.16 | |
| June | 411 | Admin - Home Allowance 4 weeks | 20.00 | 20.00 | |
| June | 406 | Risk Assessment May - Keith Dobson | 16.00 | 16.00 | |
| June | 407 | Signwriting - D Williams | 220.00 | 220.00 | |
| June | 408 | Hire of Hall March & May - St Dunstan's Church | 40.00 | 40.00 | |
| June | 409 | Electricity - Playing Field - EON | 16.20 | 0.82 | 17.02 |
| Total | 810.56 | 37.90 | 848.46 |
It was agreed by all to raise the necessary cheques. FP
11. RISK ASSESSMENTS OF PLAYING FIELD AND CHILDREN'S AREA
Received with no prevailing medium or high risks identified. FP
12. WELCOME PACKS
It was agreed to continue to proceed with this project involving Local Authority Publishing. JR/SW
13. RESPONSES TO CORRESPONDENCE RECEIVED BY PARISH COUNCIL
None other than what was covered in other agenda items.
14. PROVISION OF WHITE GATES FOR OWLSWICK
For consideration at next meeting. FP
15. PARISH NEWSLETTER
For consideration at next meeting. ALL
15. PLANNING
The following was discussed: FP
18/06303/FUL - Change of use of land to private gypsy site. Strong objection - Clerk to draft response.
18/06169/FUL - Conversion of 7 bed dwelling to 2 semis. No objection but suggest replacement of fence with hedgerow.
18/06277/FUL - Conversion of pub to 6 bed dwelling and 5 new houses. No objection.
18/06164/FUL - Conversion of pub to café and 5 bed dwelling and 5 new houses. No objection but query viability of café.
18/06315/FUL - 2 storey extension to the rear. No objection.
18/06568/CLP - insertion of new windows. No objection.
16. ENFORCEMENT
Update was provided enforcement issues regarding Bar Lane and Footpath 34.
17. DATE OF NEXT MEETING
The next meeting of the Parish Council will take place on Tuesday 17th July 2018 in Longwick Village Hall at 7.30pm. There being no further business to discuss the Meeting closed at 9.10 pm.
18. AGENDA ITEMS FOR THE NEXT MEETING.
The following would be reviewed: Welcome Packs, Fencing - Longwick Park, Owlswick Green, Remembrance Activities (July) inc Silent Soldier, Devolved Services. FP
VAS
Chair.................................................................. Date...................