Parish Council Minutes

PRESENT

Cllr Val McPherson BEM (Chairman)

Cllrs Brian Richards, Ian Walker, Sally Whitworth, Jane Rogers, Rolf van Apeldoorn and Richard Myers

Clerk Mrs Susanne Griffiths

Deputy Clerk Jayne Mylchreest

No members of the public

1. WELCOME AND APOLOGIES FOR ABSENCE

No apologies were received.

2. MINUTES

The Minutes of the previous meeting of the Parish Council on the 19th September 2017 having been circulated were approved by the Meeting and signed by the Chairman.

3. DECLARATIONS OF INTEREST

Members were asked to declare any pecuniary or non-pecuniary declarations of interest and the nature of that interest which they may have in any of the items under consideration at this meeting. None were declared.

4. MATTERS ARISING FROM LAST MEETING NOT OTHERWISE ON THE AGENDA

Agenda Item No 8 page 970 Risborough Rangers Junior Football Club. Cllr Val McPherson informed the members that she had spoken to the Chairman of RRJFC concerning the marking out of the pitches and the issues with the goal nets. An inventory has been sent to RRJFC and the Trustees of the Longwick Sports Club to establish ownership of the items in the garage. The Trustees are requested to remove all the rubbish that has been left including the roller. JM

Agenda Item No 10 page 971 The Parish Council Logo. All present agreed for Cllr Sally Whitworth to contact a graphic designer to produce the preferred logo. SW

5. A REPORT FROM CLLR BENDYSHE-BROWN (BCC) ON MATTERS CONCERNING LONGWICK-CUM-ILMER PARISH COUNCIL

Cllr B Bendyshe-Brown was unable to attend but sent the following report:-

1. The VAS into the village from Thame is now working.
2. TfB has agreed to cut back grass and vegetation overgrowth on the Thame Road footway and on the Lower Icknield footway.

Cllr Ian Walker reported that the waiting time for pedestrians using the pelican crossing is too long. The Clerk is requested to contact the relevant authority for clarification. SG

6. FINANCE

A/The income for September and the expenditure for October was examined by the Council. All present agreed that the necessary cheques be signed.

The Clerk presented the accounts together with the bank statements and bank reconciliation for the members' consideration together with a copy of all standing orders and direct debits made from the Parish Council account. All present agreed that the accounts were being handled in a satisfactory manner and the monies were all accounted for.

B/ Receipts WDC Precept £13,700.00.

C/ Bank Balance £34,396.07 (allowing for the above payments).

7. CAPITAL ITEMS AND COMMUNITY FACILITIES

A. Playing Field

There were no medium or high risk issues highlighted in the Risk Inspection Report for September.

B. Children's play area

There were no medium or high risk issues highlighted in the Risk Inspection Report for September.

8. CORRESPONDENCE

An email has been received from a contractor who supplies outdoor fitness equipment. The contractor supplies outdoor fitness equipment and can help secure funding and requests the Parish Council to contact them for further information. All present agreed to defer this item until the decision regarding the Neighbourhood Plan has been reached. The Councillors will then be able to make an informed decision regarding which type of equipment and locations are preferable.

An email has been received from Wycombe District Council regarding the Local Plan. Wycombe District Council advise that the New Local Plan has been approved. The final stage of the public consultation will run from the 16th October until the 27th November. Briefing meetings and drop in sessions are to be held. Noted.

9. UPDATE ON THE REMEMBRANCE DAY SERVICE

Cllr Rolf van Apeldoorn informed the members of the Order of Service for the day.

10. UPDATE ON THE CAROL SERVICE

Cllr Val McPherson informed the members that the Carol Service will take place on Monday the 18th December 2017 at 7pm in the Village Hall.

11. UPDATE ON THE LOCAL PLAN

Cllr Rolf Van Apeldoorn informed the members that the New Local Plan has been approved and the final stage of the public consultation will run from the 16th October until the 27th November. He is to attend a Planning Committee meeting at Wycombe District Council regarding the Gladmans application on the 6th November. All present agreed for Cllr Rolf van Apeldoorn to speak to Cabinet Member for Planning Cllr David Johncock regarding the buffer zone between Princes Risborough and Longwick. RvA

12. UPDATE ON THE NEIGHBOURHOOD PLAN

Cllr Brian Richards informed the members that Wycombe District Council is now considering the comments that have been made regarding the Neighbourhood Plan. An Inspector is being sought and suggestions are to be advised to WDC. A newsletter will be circulated to residents to advise any recommendations made by the Inspector that the Parish Council agree to adopt. A referendum date will then be set.

13. THE ANNUAL REVIEW OF THE EFFECTIVENESS OF THE INTERNAL AUDIT

All present agreed to defer this item to the next meeting to enable information to be circulated to the members to allow them to make an informed decision. SG

14. DATES FOR THE PARISH COUNCIL MEETINGS IN 2018

Cllr Sally Whitworth proposed not to hold a meeting in August. Seconded by Cllr Brian Richards. A vote was taken with 5 votes for and 2 against, therefore the motion was carried.

Cllr Sally Whitworth proposed to hold the Annual Parish Meeting on Monday the 23rd April at 7.30pm. Seconded by Cllr Jane Rogers. A vote was taken with 6 votes for and 1 abstention, therefore the motion was carried.

All present agreed to invite the Rt Hon. John Bercow as guest speaker at the Annual Parish Meeting on the 23rd April 2017 and to advertise the meeting in the parish newsletter. SG/VM

The meeting dates for 2018 are as follows:-

Tuesday 16th January 7.30pm Tuesday 20th February 7.30pm Tuesday 20th March 7.30pm Tuesday 17th April 7.30pm (Council Meeting) Tuesday 23rd April 7.30pm (Annual Parish Meeting) Tuesday 15th May 7.30pm (Annual meeting of the Parish Council) Tuesday 19th June 7.30pm Tuesday 17th July 7.30pm Tuesday 18th September 7.30pm Tuesday 16th October 7.30pm Tuesday 20th November 7.30pm Tuesday 18th December 7.30pm JM

15. ACTION TO BE TAKEN REGARDING THE SIGN WRITING ON THE TWO MILE STONES IN THE PARISH

Cllr Richard Myers informed the members that the preferred sign writer to insert the font on the milestones is now unable to undertake the work. A further quotation has been received at £220.00. Cllr Val McPherson proposed to accept the quotation. All present agreed. JM

16. PLANNING APPLICATIONS

A/Notice of Planning Applications Received

17/05825/FUL Address: Bumpers Farm Ilmer Lane Ilmer Buckinghamshire HP27 9RE Proposal: Creation of compound with 2.4m high boundary fence & gates housing 17 x battery units, 5 x convector units, 6 x 6.9 high transformers, 1 x HV/LV container & 132/33KV transformer & meter point to provide energy balancing services to the National Grid

The Longwick-cum-Ilmer Parish Council does not object to this planning application but has the following concerns:- A new means of access to the eastern site via the existing lay-by on the A4129 has been sited for industrial vehicular access to minimise the danger, obstruction and inconvenience to the users of the highway. The construction traffic is not adhering to the agreement in the original planning application to use the access from the Thame Road and is using the Ilmer Road which is totally unsuitable for the size and width of the lorries often wider than the road itself. This condition needs to be enforced to protect the newly resurfaced Ilmer Road and the safety of the residents. The Parish Council does not consider that there is a satisfactory standard of landscaping and requests that the current unsightly screening of the site is improved and sympathetic to the local area.

B/ Notice of Planning Applications Approved

17/07126/FUL Decision: Application Permitted Address: 8 Bell Crescent Longwick Buckinghamshire HP27 9SE Proposal: Householder application for construction of garage conversion with single storey side infill and single storey rear extensions

17/06956/FUL Decision: Application Permitted Address: 7 Lower Icknield Way Longwick Buckinghamshire HP27 9RZ Proposal: Householder application for construction of single storey rear conservatory

17/06848/FUL Decision: Application Permitted Address: Boundary House 6 The Green Longwick Buckinghamshire HP27 9QY Proposal: Householder Application for insertion of window to front elevation in connection with garage conversion and insertion of dormer window above

16/06375/FUL Decision: Application Permitted Address: Land To North & Rear Of The Old Pigeons Thame Road Longwick Proposal: Erection of a two storey 5-bed detached dwelling with associated vehicular shared access and parking

17/06999/FUL Decision: Application Permitted Address: Mistlethrush Barn Rose Farm Thame Road Longwick Buckinghamshire HP27 9SW Proposal: Householder application for construction of detached two bay garage

17/06972/FUL Decision: Application Permitted Address: 18 Walkers Road Longwick Buckinghamshire HP27 9SS Proposal: Householder application for construction of a two storey rear extension

C/ To receive Notice of Applications Refused

None.

17. AGENDA ITEMS FOR THE NEXT MEETING.

To decide on the Annual Review of the Effectiveness of the Internal Audit

To receive an update on the Local Plan (Cllr Rolf van Apeldoorn)

To discuss and decide on the format of the Annual Parish Meeting

18. NEXT MEETING

The next meeting of the Parish Council will take place on Tuesday 21st November 2017 in Longwick Village Hall at 7.30pm. There being no further business to discuss the Meeting closed at 8.50pm.

Chairman......................................................... Date....................