Parish Council Minutes
LONGWICK-CUM-ILMER PARISH COUNCIL
MINUTES OF THE PARISH COUNCIL MEETING HELD ON TUESDAY 21st FEBRUARY 2023 AT 7.30PM AT LONGWICK VILLAGE HALL
PRESENT: Cllr Val McPherson BEM (Chair), Cllrs Brian Richards (Vice), Rolf van Apeldoorn, Alex Barter (agenda item 153), Jane Rogers, Richard Myers and Tracey Martin (Clerk).
Buckinghamshire Councillor: Alan Turner
150. WELCOME AND APOLOGIES FOR ABSENCE: Cllr McPherson welcomed all to the meeting. There were no apologies.
151. DECLARATIONS OF INTEREST: No interests declared
152. APPROVAL OF MINUTES OF THE PARISH COUNCIL MEETING HELD 17th JANUARY 2023: Approved by all Councillors.
153. UPDATE FROM BUCKINGHAMSHIRE COUNCILLORS:
- Traveller site in Askett: The original family on site have been given temporary permission for four years. Since the permission has been granted they have erected pillars at the entrance which enforcement are dealing with as the appeal decision does not permit permanent structures. The rest of the field has an injunction on it which means it that it would be illegal to move onto. An increase in the number of horses on site was reported. The heap of rubbish was also discussed this is being dealt with by Buckinghamshire Council.
- Maccabee Kennels: The Judge has upheld the abatement notice. In 3 months', time further noise recordings will be taken. The planning application for the site is still awaiting a decision.
- The first two planning applications for the Risborough Expansion Plan are expected in July / August which will be for around 1500 houses.
- Bar Lane Road surface: Due to the accidents which have taken place the Local Area Technician has asked the Network Safety Officer to attend the site to see of anything can be done to make improvements. The wear and tear on the surfacing was also discussed and the original contractor is being called back as it is still within warranty.
- Concerns were raised by a Councillor with regards to lorries from Rose Farm exiting the site the wrong way towards Owlswick using Bar Lane which has weight limits. Cllr Turner advised that if Councillors have evidence of this happening it should be reported to enforcement.
- Caravan on Thame Road: Councillors asked for an update. This is still being followed up by Buckinghamshire Councillors.
- Layby Thame Road: Cllr Turner stated that a number of enquiries have been received regarding the works in the layby and nearby fields. Cllr Turner confirmed that the layby is being used as a temporary construction access for the adjacent solar farm as a link access to the new battery storage facility. Once complete the temporary access will be removed.
- Salt Bins: Once the shop has made space the Local Area Technician will order the salt bin.
- Buckinghamshire Council Local Plan: Further information was requested on the email which had been received from Buckinghamshire Council regarding the new Local Plan. Councillor Turner stated that they are asking Town and Parish Councils to give details of what infrastructure and improvements they feel they would benefit from.
- A Councillor mentioned the lay by Longwick Mill off Lower Icknield Way has had rubbish dumped and has been reported on Fix my street but not moved yet. Cllr Turner mentioned the Buckinghamshire Councillors are aware and chasing.
154. TO RECEIVE MATTERS ARISING NOT OTHERWISE ON THE AGENDA: None
155. PLANNING:
The following new applications were reviewed, discussed and comments approved.
23/05148/CTREE: Cozens Holdings Owlswick: No comment
23/05093/FUL: 9 Ivy Close Longwick: Longwick cum Ilmer Parish Council would like to make the following observations on this planning application: 1. The plans show that there will only be one parking space for a three-bedroom house which is not sufficient. 2. We are concerned about the extension overlooking neighbouring properties. 3. Access to the back garden will be restricted.
23/05071/FUL: 40 Walnut Tree Lane Longwick: No comment
All comments were approved.
The following applications status has changed:
22/08164/ADRC: Land to The South of Rose Farm Thame Road: Refuse detail Reserved by Condition
22/07691/FUL: Brook Cottage Meadle Village Road Meadle: Application Permitted
22/08235/PNP16A: Land Opposite Green Space Chestnut Way: Telecom Approval Refused and Required
22/08113/FUL: Barn to Rear of Hill View Longwick Road: Application Permitted
22/08163/ADRC: Land To The South Of Rose Farm Thame Road: Permit - detail Reserved by Condition
22/07441/FUL: September Cottage Ilmer Lane Ilmer: Application Withdrawn
156. TO NOTE FEBRUARY PAYMENTS FOR APPROVAL:
| Payee | Net | VAT | Gross | Comment |
|---|---|---|---|---|
| Tracey Martin | £684.10 | £684.10 | Clerk Salary | |
| HMRC | £71.20 | £71.20 | PAYE | |
| Chiltern Society | £653.80 | £653.80 | Footpath Clearance 2022 | |
| Shield Maintenance | £143.00 | £28.60 | £171.60 | Bin Emptying |
| PRTC | £501.50 | £100.30 | £601.80 | Devolved Services Grass Cutting |
| Oxford Oak | – | £90.00 | £90.00 | Underpayment of VAT invoice 1758 |
| Longwick Village Hall | £230.00 | £230.00 | Hall hire for meetings | |
| Valerie McPherson | £125.00 | £125.00 | Chairmans Allowance | |
| Total | £2,408.60 | £218.90 | £2,627.50 |
Cashplus Card: GiffGaff £6.00 gross (Monthly Top Up).
Direct Debits / Standing Orders: EDF Energy £20.00 (Electricity monthly payment); Nest £41.80 (Pension Contribution). Total £61.80.
Payments made under delegated authority: Tracey Martin £264.00 (Reimbursement of Dynorod cost); FMC Conway £1,800.00 gross (Jetting of stream); DJ Hounslow £3,000.00 (Advance on Materials for Fencing).
All payments were approved.
It was suggested and agreed that a meeting should be arranged with Buckinghamshire Council to discuss s.106 funding allocations and to ensure that they are not lost. Clerk to arrange meeting. Action: Clerk
157. TO NOTE QUARTER 3 ACCOUNTS: Circulated accounts were noted and the Clerk confirmed that checks had been carried out by Cllr Myers.
158. TO CONSIDER WHETHER TO HOLD A PLAY AROUND THE PARISH SESSION: Councillors discussed and felt that due to the turnout last year and age that it aimed at they would not proceed with Play Around the Parish but would make enquiries with the company that runs the local football holiday club to see whether he would be interested in working with the Parish Council to arrange some events over the Summer. Action: Clerk
159. TO CONSIDER PLANS FOR CORONATION AND COMMEMORATIVE MEMORABILIA:
- It was agreed to proceed with a 6m flag pole however, the Clerk will need to check with planning permission is required. A budget of £500 was allocated for the installation of the flag pole.
- Discussions were had a vote taken and it was agreed to order a Union Jack flag and a Coronation Flag.
- Discussions were had on whether to order memorabilia. It was agreed to look into ordering medals for the Children in the Parish. These could potentially be handed out at a flag raising ceremony on the Friday before the Coronation. Clerk to check pricing and ensure that it is permitted to have the flag raising ceremony as protocol has been circulated. Action: Clerk
160. TO NOTE INSURANCE RENEWAL 23/24: Noted and approved.
161. STREET NAME CONSULTATION 23/00037/NEWDEV – LAND AT OLD BERKLEY HOUSE, OWLSWICK: Discussions were had on the proposals by Cllr Rogers. It was agreed to submit the following names: Shepherd Lea or Shepherd Mead an alternative could be Sheep Lea or Sheep Mead. Something sheep related is desired, the reason being the historic association with the "Shoulder of Mutton" and "Lamb Cottage". As a matter of interest in the ancient charter of 903 Owlswick is referred to as "the herds man's dwelling". Clerk to submit suggestion and copy in Buckinghamshire Councillors. Action: Clerk
162. TO DISCUSS AND DECIDE ON ANY RESPONSES TO CORRESPONDENCE RECEIVED AND / OR ISSUED BY THE PARISH COUNCIL:
- Cllr McPherson that there had been an incident on playing field of two young men riding scramblers acting in a suspicious manner. Councillor are checking CCTV footage
- The Clerk asked how Councillors would like to proceed with the Local Plan request for information from Buckinghamshire Council discussed under item 153i. It was agreed that the Clerk would circulate the email and Councillors would submit their responses for the Clerk to prepare a response to be approved at the next meeting.
163. TO RECEIVE REPORTS FROM COUNCILLORS ON MEETINGS THAT THEY HAVE PARTICIPATED IN ON BEHALF OF THE PARISH COUNCIL: None attended
164. TO CONSIDER AGENDA ITEMS FOR THE NEXT MEETING: Send through to Clerk
165. TO CONFIRM THE DATES AND TIMES OF THE NEXT PARISH COUNCIL MEETING: The next meeting of the Parish Council will be on Tuesday 21st March 2023 at 7.30pm at Longwick Village Hall or Platinum Room depending on whether heating is available.
There being no further business the meeting closed at 8.45pm.