Parish Council Minutes

PRESENT: Cllr Val McPherson BEM (Chair), Cllrs Brian Richards (Vice), Rolf van Apeldoorn, Jane Rogers, Richard Myers, Alex Barter, Roger Wilkes, Tracey Martin (Clerk).

61. WELCOME AND APOLOGIES FOR ABSENCE: Cllr McPherson welcomed all to the meeting. There were no apologies.

62. APPROVAL OF MINUTES OF THE PARISH COUNCIL MEETING HELD 20TH JULY 2021: The minutes were approved by all Councillors.

63. DECLARATIONS OF INTEREST: None.

64. TO CONSIDER AND APPROVE QUOTES FOR LONGWICK VILLAGE HALL RENOVATIONS: Redacted quotes, a scoring matrix and a report had been circulated to Councillors ahead of the meeting. Concerns were raised that some quotes mentioned asbestos and others did not; it was agreed that if asbestos is present this would be the Village Hall's responsibility to finance. Quote A has no inclusion of smoke alarms. A vote was taken, with the majority of Councillors voting for Contractor A as first choice and Contractor B as second choice, should Contractor A no longer be suitable or available. The Council resolved to appoint Contractor A, subject to the Clerk clarifying: references, the legal status of smoke alarms, availability to start, and confirmation of the duration of the works. Action: Clerk. Cllr McPherson reminded Councillors that the quotes remain confidential at this stage; once the Clerk has received a satisfactory response, the Contractor's name and pricing will be disclosed at the subsequent meeting. Discussions were also had on the Village Hall supplying a key to the Parish Council so that checks can be carried out prior to approving invoices; it was agreed this would be essential, along with a key being supplied to the successful builder.

65. DATE OF NEXT MEETING: 21st September 2021.

There being no further business the meeting closed at 7.15pm.