Parish Council Minutes
PRESENT
Cllr Val McPherson BEM (Chair)
Cllrs Brian Richards (Vice), Richard Myers, Alex Barter, Rolf van Apeldoorn, Jane Rogers, Bill Bendyshe-Brown (County)
Clerk
1 member of the public.
- WELCOME AND APOLOGIES FOR ABSENCE
Cllr Walker had tabled his apologies.
2. MINUTES OF MEETING HELD 16th JUNE 2020
Approved by all Councillors.
3. DECLARATIONS OF INTEREST
Cllr Myers declared an interest in the matter of Wellington House.
4. MATTERS ARISING NOT OTHERWISE ON THE AGENDA
It was noted that the request to increase the number of Councillors was to be dovetailed into the overall boundary review by Buckinghamshire Council.
5. A REPORT FROM CLLR BENDYSHE-BROWN ON MATTERS CONCERNING LONGWICK-CUM-ILMER PARISH COUNCIL
The following points were noted:
- The first meeting of the NW Chiltern Community Board had taken place
- The traffic concerns at the Bar Lane and 4129 junction would be reviewed further by TfB and would have to be funded through the Community Board
- Consideration would be given to extending the 30mph limit to the garage
- The state of the pathway from the garage to shop would be reviewed as well as the pathway from the farm to the village gates
- Winter works programme being finalised and input required from Councillors
- HGV traffic into the Wickfields estate was causing concern. Councillors agreed to discuss the issue with the developers and suggest a no through road sign.
6. INTERNAL AUDIT
The Internal Audit had been reviewed by Council and the response was approved.
7. APPROVAL OF AGAR (ANNUAL GOVERNANCE REPORT AND ACCOUNTS)
AGAR had been circulated for review. After discussion it was agreed to review the asset register in more detail before final release.
8. BANK RECONCILIATION: APR-JUN
The payments/receipts and bank reconciliation for Q1 had been circulated for review and approved.
9. CIL
It was noted that a further £120964.50 had been received. Clarification was being sought which developers had contributed.
10. UPDATE ON WEB COMPLIANCE AND EMAIL FRAMEWORK
Cllrs Barter and Myers were encountering difficulties reaching out to new provider. Councillors agreed to retain Globalize for the hosting arrangements until transition complete. It was also agreed to remove personal details of Councillors on the website except for DPI requirements.
11. CIL FUNDING FOR LONGWICK SCHOOL
Proposal circulated by Cllr Richards was discussed and Council agreed to provide £5k funding plus VAT for the provision of new metal fencing.
12. INSURANCE COVER
Details of renewal cover for 20/21 had been circulated and now officially approved. It was agreed to review the premium subject to any adjustments on asset register.
13. ANNIVERSARY EVENTS FOR VILLAGE HALL, PLAYING FIELDS AND LAUNCH OF MUGA
Proposed date to be reviewed for next year.
14. GOVERNANCE SCHEDULE AND APPROVAL PROCESS
Schedule and approval process agreed. Cllrs van Apeldoorn and Rogers would review the Standing Orders in time for the next meeting.
15. PLANNING
- 20/06593/FUL — Armagh Place, Bar Lane. Conversion of stables to one bed room dwelling. No objection.
It was noted that whilst 3 recent applications had been permitted, the application relating to Twin Oaks (20/06078/FUL) had been refused. The application relating to Wellington House (19/05608/FUL) had gone to appeal.
16. FINANCE
The following accounts for payment were reviewed and approved:
| Payee | Gross | Comment |
|---|---|---|
| Caloo (Repairs Swing/Aerial Runway) | 8874.00 | CIL |
| Hubdean (Anti Graffiti Paint) | 900.00 | |
| Glasdon (Replacement Bin) | 174.76 | |
| PRTC (Devolved Services) | 302.40 | |
| DCK Accounting Solutions (Financial Management) | 360.00 | Outsource |
| Jackson Fencing (Kissing Gates) | 2572.80 | CIL |
| F Post (Salary) | 418.78 | Jul |
| P B Financial Solutions (PAYE) | 30.00 | Apr-Jun |
| TBS Hygiene (Dog Bins) | 144.00 | Jun |
| Robertson of Risborough (Signs Play Park) | 153.60 | 4 signs supplied & erected |
| D H Landscapes (Hedge Clearance) | 200.00 | Garage on Playing Field |
| K Dobson (Risk Assessment) | 16.00 | Jun |
| F Post (Fasthosts) | 11.33 | Jun |
| F Post (Postage) | 20.16 | Stamps |
| IAC Audit & Consultancy (Internal Audit Fee) | 180.00 | 2018/19 fee - cheque 517 not presented |
| IAC Audit & Consultancy (Internal Audit Fee) | 180.00 | 2019/2020 fee |
| DCK Accounting Solutions (PAYE) | 102.00 | Set-up & July |
| Total | 14639.83 |
23. RESPONSES TO CORRESPONDENCE RECEIVED
The issues raised by Parishioners relating to the pathway on the 4129 and the trees on Bar Lane were noted and would be investigated further.
24. REPORTS FROM COUNCILLORS ATTENDING MEETINGS ON BEHALF OF COUNCIL
Cllr Rogers reported on the first Community Board meeting, which with some 30+ participants focused on scoping and prioritisation.
25. AGENDA ITEMS FOR THE NEXT MEETING
Web Development, Standing Orders Review, Sign for Ilmer, Traffic Calming Update.
26. NEXT MEETING [VIRTUAL]
7.30pm 15th September 2020.
There being no further business the meeting closed at 9.25pm.