Parish Council Minutes
PRESENT
Cllr Val McPherson BEM (Chair)
Cllrs Brian Richards (Vice), Ian Walker, Richard Myers, Alex Barter, Rolf van Apeldoorn
Clerk
No members of the public.
- WELCOME AND APOLOGIES FOR ABSENCE
Bill Bendshe-Brown (County) and Cllr Rogers made their apologies. Cllr Harriss, the representative for District Council, did not attend the meeting.
2. MINUTES OF MEETING HELD 17th DECEMBER 2019
Approved by all Councillors.
3. DECLARATIONS OF INTEREST
None.
4. MATTERS ARISING NOT OTHERWISE ON THE AGENDA
It was noted that Bucks County Council had been informed of the issues regarding drainage in Longwick. It was also noted that prevailing concerns regarding traffic accidents at Bar Lane were being addressed through Cllr Bill Bendshye-Brown. It was agreed to source a new "Frog Bin" for the Playing Fields in light of the removal of the existing bin due to vandalism.
5. A REPORT FROM CLLR BENDYSHE-BROWN ON MATTERS CONCERNING LONGWICK-CUM-ILMER PARISH COUNCIL
No report tabled due to holiday.
6. DRAFT BUDGET & PRECEPT
Budget (£40250.00) and Precept (£30250.00) agreed by all Councillors for 2020. It was noted that the proposed expenditure for 2020/1 (budget) was in excess of projected income (precept plus other revenue streams) and would be met by transferring funds from the reserves.
7. BANK RECONCILIATION ISSUES
It was noted that this has been resolved. The outcomes will be verified by Cllr Myers on 24/01.
8. WEB STRATEGY
Cllrs Baxter and Myers had presented a number of options. Councillors agreed to formulate a Project Plan for implementation of new email and web providers in 2020.
9. VILLAGE HALL
The Trustees' proposals were debated and it was agreed not to allow an extension to the side of the Hall for the pre-school area, which was considered an unacceptable incursion of the playing field area.
10. ADDITIONAL NOTICEBOARD
Order has been placed and planning application will be raised based on Cllr Walker's recommendations of proposed location.
11. PRTC COSTINGS FOR DEVOLVED SERVICES AND GRASS CUTTING
It was agreed to accept the proposed charges from the maintenance team at Princes Risborough Town Council and ask for a cutting schedule to be re-issued.
12. ANNIVERSARY EVENTS FOR VILLAGE HALL, PLAYING FIELDS AND LAUNCH OF MUGA
With the 30th anniversary for the Village Hall as well as the 50th anniversary for the Playing Fields and the official launch of the recently installed MUGA, a celebratory event was considered appropriate. It was agreed to consider options for w/e 10th–12th April.
13. MUGA SIGNAGE
The proposals for safety signs, which were approved, would cost circa £500.00. Pro forma invoices will be required.
14. REVAMP PLAYGROUND
Costings to be finalised.
15. PLANNING
- 19/08076/FUL: 2 Barn Road, Longwick. Construction of single storey side extension. No objection.
- 19/08099/FUL: Tifnams, Owlswick Lane, Owlswick. Erection of detached outbuilding with car port and extended access. No objection.
- 19/08065/OUT: Storage Barn and Land South West of Old Orchard, Thame Road, Longwick. Outline application for demolition of existing building and construction of two new dwellings. Objection - based on issues regarding access, impact in conjunction with adjoining application and outside scope of Neighbourhood Plan.
It was also noted that the application for Wellington House had been refused.
16. FINANCE
The following accounts for payment were reviewed and approved:
| Payee | Gross | Comment |
|---|---|---|
| F Post (Salary) | 418.77 | Dec |
| Keith Dobson (Inspection) | 16.00 | Dec |
| F Post (Home Allowance) | 25.00 | Jan 5 wks |
| F Post Fasthosts (Email addresses) | 10.13 | Dec payments |
| F Post (Expenses) | 14.64 | Postage |
| HMRC (Salary) | 837.60 | Tax Q3 |
| Thomas Design Ltd (Consultancy Traffic Calming) | 4846.86 | CIL |
| P B Financial Solutions (Audit) | 120.00 | Intermediary |
| TBS Hygiene Ltd (Dog Bins) | 456.30 | |
| Kevin Wharton (Installation "Easy Gates") | 570.00 | CIL |
| Kevin Wharton (Installation "Easy Gates") | 970.00 | CIL |
| P A Spittles (Removal Damaged Bin) | 30.00 | |
| Total | 8315.30 |
Receipts: Interest (December) £8.22; CIL £261290.13; Total £261298.35.
17. RESPONSES TO CORRESPONDENCE RECEIVED
A complaint from a Parishioner regarding dogs on the playing fields was discussed and agreed to refer to dog warden.
18. REPORTS FROM COUNCILLORS ATTENDING MEETINGS ON BEHALF OF COUNCIL
It was noted that Cllr Rogers was attending the LAF meeting tonight.
19. AGENDA ITEMS FOR THE NEXT MEETING
Web Development Project Plan, Bellway Redevelopment Proposals, Risk Review, Anniversary Events, Footpath Clearance (BR), VE Celebrations, Emergency Plan.
20. NEXT MEETING
18th February 7.00pm Longwick Village Hall.
There being no further business the meeting closed at 8.40pm.