Parish Council Minutes
LONGWICK-CUM-ILMER PARISH COUNCIL
MINUTES OF THE PARISH COUNCIL MEETING HELD ON TUESDAY 17TH APRIL 2018 AT 7.30 PM IN LONGWICK VILLAGE HALL
PRESENT
Cllr Val McPherson BEM (Chair)
Cllrs Brian Richards, Ian Walker, Jane Rogers, Sally Whitworth, Richard Myers
Cllr Bill Bendyshe-Brown (County)
Clerk Frank Post
2 members of the public.
1. WELCOME AND APOLOGIES FOR ABSENCE
Apologies were received from Cllr Rolf van Apeldoorn who was on holiday and Cllr Clive Harriss (District). A welcome was extended to the new Clerk, Frank Post.
2. MINUTES
The Minutes of the previous meeting of the Parish Council on the 20th March 2018 having been circulated, were approved by the Meeting and signed by the Chairman.
3. DECLARATIONS OF INTEREST
Members were asked to declare any pecuniary or non-pecuniary declarations of interest and the nature of that interest which they may have in any of the items under consideration at this meeting. None were declared.
4. MATTERS ARISING FROM LAST MEETING NOT OTHERWISE ON THE AGENDA
The contribution by WDC for £1k toward traffic calming measures was noted by Cllr Rogers and thanks extended to Cllr Clive Harriss by all present.
The dumping of rubble on the B4009 opposite Stockwell Lane was noted and Cllr Bendyshe-Brown undertook to discuss with Cllr Clive Harriss and arrange for Mr David Rounding of BCC Inspection to view. Cllr Bendyshe-Brown also undertook to alert other Chiltern District Councils. BBB
5. A REPORT FROM CLLR BENDYSHE-BROWN ON MATTERS CONCERNING LONGWICK-CUM-ILMER PARISH COUNCIL
Cllr B Bendyshe-Brown highlighted the following in his report:-
- A new directional sign to the Village Hall on order and awaiting confirmation of installation
- The costs of electricity supply for the proposed VASs was required. FP
- Owlswick Road is being resurfaced
- Potholes remain a serious issue and an extra £1.5m has been allocated for remedial work using "plane and patch" methodology
- Keable village - resurfacing has been scheduled
- Ilmer Road has been resurfaced
- Barn Lane flooding - pond area needs investigation through engagement with owner and involvement of Flood Management Team and Highways
- Footpath to Bryants is within the maintenance programme but needs progressing. BBB
- Maintenance of footway near Red Lion is restricted by funding
Cllr Rogers highlighted the damage to the no through road toward Manor Farm as a result of the development build - it was agreed to engage with WDC Planning and Cllr Harriss and update them of the situation. FP
6. In light of the importance of the Ilmer Road issue and planning application 17/05825/FUL, it was proposed by the Chair to bring forward agenda item 15. All present agreed.
In the resultant debate, the following issues were highlighted:
- Cllr Rogers questioned why the original application with access via the Thame main road was not valid anymore.
- Cllr Whitworth expressed concerns about the significant impact on Ilmer village and its parishioners.
- Cllr Myers reinforced those concerns also stating that major damage that would occur on the road with the influx of heavy vehicles. This was supported by the Chair.
- Cllr Richards stated that access via Thame road is the only valid option and implored more active engagement of the landowner.
All present agreed that the Parish Council would oppose this plan. FP/VM
7. Issues raised by Parishioners
A request to reduce the main road speed limit would be referred back to Cllr Bendyshe-Brown for consideration. FP
The need to repair the playing field fence was increasingly urgent and it was agreed to source an alternative provider to repair. FP/RM/VM
It was also noted that due to inclement weather some cuts were missed by the provider in March. The need to ensure that the full allocation of cuts for the year is retained was agreed upon. FP
8. Welcome Packs for new residents
In light of Precept monies becoming available, the contents of such welcome packs was discussed. All agreed that a working party of Cllrs Rogers and Whitworth would establish content and report back to Council. JR/SW
9. Clerk's Pay and Contract
The Chair proposed that the pay and contract for the new Clerk were approved. Seconded by Cllr Rogers. This included a monthly provision for use of personal printer, lighting, electricity, heating and storage of £5.00. FP/VM
10. FINANCE
| Ref | Category | Payee / description | Net | VAT | Gross |
|---|---|---|---|---|---|
| s/o | Salary | Clerk | 299.80 | 299.80 | |
| s/o | Risk Assessment | K Dobson - Risk assessment April | 15.60 | 15.60 | |
| s/o | Grass Cutting | PRTC Maintenance | 300.00 | 60.00 | 360.00 |
| 389 | Subs | BALC subscription | 207.27 | 207.27 | |
| 390 | Admin | Stationery | 81.42 | 81.42 | |
| 391 | Admin | Home Allowance | 20.00 | 20.00 | |
| 392 | Thomas Design | Village Plan Support | 117.60 | 23.52 | 141.12 |
| 393 | IT support | JINCA | 20.00 | 4.00 | 24.00 |
| 394 | Dog Waste & Litter Bins | TBS Hygiene Jan-Mar 18 | 304.20 | 60.84 | 365.04 |
| 395 | Noticeboard | Fitzpatrick Woolmer | 1433.16 | 286.63 | 1719.79 |
The expenditure for April was examined by the Council. All present agreed that the necessary cheques be signed. FP
11. CIL FUNDING
Cllr Richards requested that the Clerk open a separate bank account for the CIL monies as previously agreed. FP
Cllr Richards suggested an informal meeting with all Councillors to consider ideas for funding prior to proposals being formulated by the CIL committee. Cllr Rogers would check out availability and location for a Monday daytime meeting. JR
12. MILESTONES
It was agreed to source a signwriting quote for Milestones, following clean up. FP/RM
13. PLAYING FIELD GARAGE
Meeting scheduled with Risborough Rangers Junior Football Club to meet at the garage on the morning of Saturday 21st April 2018. RvA
14. WAR MEMORIAL
It was agreed to draft an application for the relocation near the Red Lion and engage with WDC regarding the acquisition of the land by lease or purchase. FP/VM
15. NOTICE BOARD
Councillors expressed their disappointment with the locking system for the new noticeboard. Cllr Myers provided alternative higher security replacements and all agreed that these should be sourced for a cost of £27.68. FP/RM
16. PLANNING APPLICATIONS
A/ Notice of Planning Applications Received
- 18/05707/FUL. Meadowbrook House, Lower Icknield Way. All agreed to no objection. FP
- 18/05677/FUL. Ivy Farm, Lower Icknield Way. Councillor majority but with 2 abstentions agreed to no objection. FP
B/ Notice of Planning Applications Approved: None.
C/ To receive Notice of Applications Refused
- 18/05198/OUT. Crownridge, Longwick Road. Noted.
15. AGENDA ITEMS FOR THE NEXT MEETING
Report from Cllrs JR/SW on welcome pack proposals. Risk assessment reports should be a standing agenda item - the report for March had been received with no medium or high risks reported.
16. NEXT MEETING
The next meeting of the Annual Parish Council will take place on Tuesday 15th May 2018 in Longwick Village Hall at 7.30pm. There being no further business to discuss the Meeting closed at 9.10 pm.