Parish Council Minutes

PRESENT

Cllr Mrs Valerie McPherson BEM (Chairman)

Cllrs Ian Walker, Sally Whitworth, Jane Rogers, Rolf van Apeldoorn and Brian Richards

Clerk Susanne Griffiths

Deputy Clerk Jayne Mylchreest

2 members of the public

1. WELCOME AND APOLOGIES FOR ABSENCE

No apologies were received.

2. MINUTES

The Minutes of the previous meeting of the Parish Council on the 17th January 2017 having been circulated were approved by the Meeting and signed by the Chairman.

3. DECLARATIONS OF INTEREST

Members were asked to declare any pecuniary or non-pecuniary declarations of interest and the nature of that interest which they may have in any of the items under consideration at this meeting. None were declared.

4. MATTERS ARISING FROM LAST MEETING NOT OTHERWISE ON THE AGENDA

Cllr Rolf van Apeldoorn requested an update on the Neighbourhood Plan. Cllr Val McPherson informed the members that there is nothing to report.

5. A REPORT FROM CLLR BENDYSHE-BROWN (BCC) ON MATTERS CONCERNING LONGWICK-CUM-ILMER PARISH COUNCIL

Cllr B Bendyshe-Brown was unable to attend.

6. FINANCE

A/The income for January and the expenditure for February was examined by the Council. All present agreed that the necessary cheques be signed.

The Clerk presented the accounts together with the bank statements and bank reconciliation for the members' consideration together with a copy of all standing orders and direct debits made from the Parish Council account. All present agreed that the accounts were being handled in a satisfactory manner and the monies were all accounted for.

B/ Receipts NIL.

C/ Bank Balance £18,861.54 (allowing for the above cheques).

7. CAPITAL ITEMS AND COMMUNITY FACILITIES

A. Playing Field

There were no medium or high risk issues highlighted in the Risk Inspection Report for January. All present agreed for Cllr Sally Whitworth to contact a contractor to trim the hedge. SW

B. Children's play area

There were no medium or high risk issues highlighted in the Risk Inspection Report for January.

8. CORRESPONDENCE

An email has been received from the Longwick Village Hall requesting permission to use the playing field. The Longwick Village Hall has requested the use of the playing field on the 28th and 29th April for the annual fete. All present agreed to grant permission and for Cllr Val McPherson to open the gate and the Chairman of the Village Hall to lock the gate after the event. VM

An email has been received from a resident requesting the use of the playing field on the 11th June 2017. A resident has requested permission for the children at Longwick School to use the playing field for a "Race for Life" on Sunday the 11th June 2017 from 11am till 1pm. All present agreed to grant permission to use the playing field subject to receiving a copy of the Risk Assessment, Public Liability Insurance and completion of the Parish Council playing field regulations. JM

A Buckinghamshire County Council press release has advised that Longwick School has received an award. B.C.C. advise that Longwick School has won a regional award for 'promoting road safety' at the Modeshift STARS awards. The campaign was to improve road safety near the school gate and reduce parking in the neighbourhood. Children who walked the final 10 minutes to school increased from 47% in February 2016 to 54% in May 2016. Cllr Brian Richards proposed to send a letter of congratulations to the school. All present agreed. JM

An email has been received from the Risborough Area Residents Association regarding the launch of an appeal. R.A.R.A. has started a project to obtain 3,000 petition signatures to appeal to Wycombe District Council to reduce the quantity of 3,200 houses that their Local Plan will be proposing for the outskirts of Princes Risborough. Also to ensure that the resultant infrastructure needs will be fully provided well in advance. R.A.R.A request the Parish Council to help obtain signatures for the petition. Information can be found on the R.A.R.A. website via the link: - risboroughresidents.org/rescue-risborough/ All present agreed that as the petition is available in the local shop and public house and the Parish Council does not have an office, the Parish Council is unable to help further.

An email has been received from a resident regarding the Neighbourhood Plan. The resident writes that following publication of a Government White Paper on Housing Wycombe District Council has issued a statement regarding the Local Plan. "W.D.C. advise that there are matters to be addressed before the Local Plan can be approved by Cabinet and Council, in advance of submitting to the Planning Inspectorate for Examination. When W.D.C. has fully digested the implications of the White Paper they will advise a new timetable and formally update the Local Development Scheme." The resident assumes that the Parish Council will be advised to hang fire on the revised neighbourhood plan in light of this statement and wishes to know if this is the case so that she can pass on to local residents. All present agreed that the Parish Council cannot comment until advice has been received from W.D.C. VM

An invite has been received from Wycombe District Council regarding a presentation on Modernising Local Government. W.D.C. has submitted a detailed proposal for two new unitary councils in Bucks to the Secretary of State. The submission is available on the website. W.D.C. has set up further sessions to run through the proposals in more details on Wednesday 22nd February 2017 7-8.30pm, Tuesday 28th February 2017 7-8.30pm, and Wednesday 8th March 2017 7-8.30pm. Cllrs are invited to attend. W.D.C. has also offered to visit the Parish Council if preferred. Cllr Rolf van Apeldoorn agreed to attend on the 28th February 2017. SG/RVA

9. WHETHER TO APPROVE THE TERMS AND CONDITIONS CONCERNING THE TRANSFER OF ASSETS FROM THE TRUSTEES OF THE LONGWICK SPORTS CLUB

Cllr Sally Whitworth proposed to transfer the assets in their entirety without conditions and for the Clerk to liaise with the Trustees of the Sports Club to draw up a legal document. Seconded by Cllr Brian Richards. All present agreed.

Resolved: To transfer the assets in their entirety without conditions and for the Clerk to liaise with the Trustees of the Sports Club to draw up a legal document. SG

10. WHETHER THE PARISH COUNCIL SHOULD HAVE A STALL AT THE VILLAGE FETE ON THE 29TH APRIL 2017

Cllr Rolf van Apeldoorn proposed to have a stall at the village fete on the 29th April 2017. All present agreed for the Parish Council to have a stall at the village fete and for Cllr Rolf van Apeldoorn to make the arrangements. RVA

11. APPOINTMENT OF A TRUSTEE TO THE PRINCES RISBOROUGH CHARITY

All present agreed to appoint Cllr Sally Whitworth to be the representative for the Princes Risborough Charity and the Monks Risborough Charity. JM/SW

12. TO RECEIVE A REPORT ON THE RESIDENTS FUNDRAISING FOR PLAY EQUIPMENT FOR THE CHILDREN'S PLAY AREA

Nothing to report as Cllr Sally Whitworth has not had contact with the residents since the last meeting.

13. A REVIEW OF THE PARISH COUNCIL INSURANCE POLICY AND APPROVAL OF ANY AMENDMENTS

All present agreed to defer to the next meeting following the decision to approve the transfer of the assets from the Trustees of the Longwick Sports Club. SG

14. APPROVAL OF THE CHANGES TO THE WEBSITE DIRECTORY FOR OUTSIDE ORGANISATIONS

All present agreed to include the following amendments:-

Remove – Longwick Cricket Club / Longwick Sports Club / Longwick Football Club

Amend – Longwick pre-school to Nadine Chandler, Email: [email protected]

Add – Longwick Choir, Email: [email protected]

Longwick Church of England Combined School, 01844 344769, Email: [email protected]

Women's Institute, Janet Smith, 01844 347564, Email: [email protected]

Playing field, Email: [email protected], 01844 275912

St Peter's Church Ilmer, Parish Office 01844 273300

St. Peter's Church Owlswick, the Revd. James Tomkins, 01844 275944, email: [email protected]

St Michael's and All Angels Church, The Revd. Jennifer Locke, 01844 344762. The parish website is bledlowparish.org.uk.

15. PLANNING APPLICATIONS

A/To consider New Planning Applications

17/05227/CTREE Address: St Peters Church Ilmer Lane Ilmer Buckinghamshire Proposal: Remove deadwood and reduce canopy by approx 1.5m to 1 x Sycamore Tree (T1)

The Parish Council will abide by the decision of the Arboriculturalist.

17/05144/FUL Address: Ray Farmhouse Thame Road Longwick Buckinghamshire HP27 9QU Proposal: Householder application for the demolition of existing lean-to, porch and wooden element of attached barn and construction of replacement wooden element, new porch, chimney and insertion of flue and fenestration alterations in connection with the conversion of existing attached barn to create additional habitable living accommodation in association with existing dwelling (alternative scheme to pp 16/06835/FUL)

The Parish Council has no objections.

B/ Notice of Planning Applications Approved

16/08104/FUL Decision: Application Permitted Address: Old Orchard Thame Road Longwick Buckinghamshire HP27 9SW Proposal: Householder application for construction of single storey extension to existing outbuilding ancillary to main dwelling

16/07997/FUL Decision: Application Permitted Address: 8 Lower Icknield Way Longwick Buckinghamshire HP27 9RZ Proposal: Householder application for demolition of existing garage and construction of part single storey, part two storey front, side and rear extension

C/ To receive Notice of Applications Refused

None.

16. AGENDA ITEMS FOR THE NEXT MEETING.

To receive a report on the Neighbourhood Plan

To review the Parish Council Insurance Policy and agree any amendments to be made

To receive a report on the residents fundraising for play equipment for the children's play area

17. NEXT MEETING

The next meeting of the Parish Council will take place on Tuesday 21st March 2017 in Longwick Village Hall at 7.30pm. There being no further business to discuss the Meeting closed at 8.55pm.

Chairman......................................................... Date....................