Parish Council Minutes

PRESENT

Cllr Mrs Valerie McPherson BEM (Chairman)

Cllrs. Ian Walker, Jane Rogers, Sally Whitworth, Rolf van Apeldoorn and Brian Richards

Deputy Clerk Jayne Mylchreest

47 members of the public

1. WELCOME AND APOLOGIES FOR ABSENCE

No apologies were received.

2. TO ACCEPT THE MINUTES OF THE MEETING HELD ON 17TH MAY 2016

RESOLVED: To accept the Minutes of the Meeting held on the 17th May 2016.

3. DECLARATIONS OF INTEREST

Members were asked to declare any pecuniary or non-pecuniary declarations of interest and the nature of that interest which they may have in any of the items under consideration at this meeting. None were declared.

4. MATTERS ARISING FROM LAST MEETING NOT OTHERWISE ON THE AGENDA

None.

5. A REPORT FROM CLLR BENDYSHE-BROWN (BCC) ON MATTERS CONCERNING LONGWICK-CUM-ILMER PARISH COUNCIL

Cllr. Bill Bendyshe-Brown was unable to attend but sent the following report:-

1. The issue over the Wellington House closure of the gunnel seems to have been resolved temporarily. The developer has opened it again without either Wycombe District Council planning or Bucks County Council Rights of Way intervention. WDC Chief Planning Officer is holding a meeting to ascertain why WDC refused a planning application in 1996 on the grounds of a footway being there but seems to have ignored this issue when granting approval in 2016. BCC Rights of Way are waiting for a response back from the lawyers on whether we can issue an immediate stop until the applications received to have a permanent right of way are formally assessed, which is not likely to be granted until September at the earliest.

2. The fencing has been repaired on the footpath between the Village Hall and the School but still awaiting agreement over who is responsible for the overgrowth on the ditch side. The School says that they have handed back this area to BCC.

3. Awaiting costings from Transport for Bucks on the introduction of the 2 new Vehicle Activation Signs.

4. TfB has been chased again to get the VAS repaired on the Thame Road coming from Thame.

5. The footway from before the Red Lion to The Green is in for urgent repair.

6. FINANCE

A/ Payments

B/ Receipts – WDC £535.86

C/ Bank Balance £29,738.19 (allowing for the above cheques).

The income for May and the expenditure for June was examined by the Council. All present agreed that the necessary cheques be signed.

The Deputy Clerk presented the accounts together with the bank statements and bank reconciliation for the members' consideration together with a copy of all standing orders and direct debits made from the Parish Council account. All present agreed that the accounts were being handled in a satisfactory manner and the monies were all accounted for.

7. CAPITAL ITEMS AND COMMUNITY FACILITIES

A. Playing Field

There were no medium or high risk issues highlighted in the Risk Inspection Report for June 2016.

B. Children's play area

The report for May 2016 highlighted a medium risk issue concerning the gate. The gate has now been replaced as agreed at the May 2016 meeting page 887 Agenda item No. 11B.

8. CORRESPONDENCE

Email received from a resident regarding the Dedicated School Bus Route through Meadle

The resident has received a letter from Bucks County Council advising that they will no longer offer tickets as it is operated as a local bus service. Amey Client Transport has also written to advise that the Meadle route is a local public bus service. There are concerns that the local school bus route will be withdrawn.

As this is a B.C.C. issue it has been passed to Bucks County Cllr B Bendyshe-Brown who has written to Zahir Mohammed Cabinet Member for Education and Skills Buckinghamshire County Council.

The Bledlow-cum-Saunderton Neighbourhood Plan Pre-Submission Version

As required by the Neighbourhood Planning (General) Regulations 2012, Bledlow-cum-Saunderton Parish Council is undertaking pre-submission consultation on its Neighbourhood Plan. As a Statutory Consultee, Bledlow-cum-Saunderton Parish Council is seeking the Parish Council's views.

The Pre-Submission Version of the Plan ("Plan") will be available online at www.bledlow-cum-saundertonparishcouncil.org.uk. for a period of six weeks, from 8th June to 20th July 2016 inclusive. Noted.

Letter from the Princes Risborough Music Society regarding access to the playing field

A letter has been received from the Princes Risborough Music Society regarding access to the playing field for parking on the 29th, 30th June, 1st July and 2nd July 2016 from 6.30pm. Cllr Val McPherson proposed to grant permission for these dates. Seconded by Cllr Jane Rogers. All present agreed. JM

An email from South Oxfordshire District Council Planning Department

South Oxfordshire District Council is consulting on the new South Oxfordshire Design Guide Supplementary Planning Document (SPD). The document provides guidance on best practice and details the criteria that S.O.D.C. will use to assess the quality of developments for decision makers and those wishing to design new developments in the S.O.D.C. district. The consultation lasts for six weeks running from Friday 17 June to Friday 29 July 2016 closing at 4.30pm precisely. Representations must be received during this consultation period to be considered.

An electronic copy of the Design Guide can be viewed by visiting www.southoxon.gov.uk/designguide. Hard copies of the document are also available to view at the council's offices at 135 Eastern Avenue, Milton Park, Milton, OX14 4SB during normal office opening hours. It will also be available to view at the libraries in Didcot, Henley, Thame and Wallingford. Noted.

An email from a resident regarding the Right of Way closure at the Wellington House development

The resident is concerned that the footway closure is wrong and dangerous. As this is a Bucks County Council issue the email has been forwarded to Cllr Bill Bendyshe-Brown.

The Clerk is requested to contact Bucks County Cllr B Bendyshe-Brown, Wycombe District Cllr Clive Harriss and W.D.C. Head of Planning Penelope Tollitt to request an urgent update on the situation. JM

An email from the cricket club regarding fixture dates for access to the playing field

The cricket club has advised fixture dates and times and has requested permission to use the playing field. RESOLVED: That the gate will open for the cricket club on these dates. JM

An email from a resident requesting use of the playing field for a "Race for Life" on Sunday the 10th July 2016

A resident has requested permission for the older children at Longwick School to use the playing field during a "Race for Life". The race will be marshalled and cones put in place around the edge of the Green. RESOLVED: That permission is granted to use the playing field on Sunday July 10th 2016. JM

9. THE LOCATION TO RE-SITE THE TWO PARISH COUNCIL NOTICE BOARDS

An email has been received requesting the Parish Council to re-site the two notice boards on the grass verge to enable a planning application that has been granted to progress. The owner has agreed to pay the costs involved. Cllr Brian Richards proposed to site the notice boards on the grass verge adjacent to the village shop and the property known as Yew Tree Cottage. Seconded by Cllr Sally Whitworth. A vote was taken with 4 votes for the proposal and two against. Therefore the motion was carried.

The Clerk is requested to contact the resident of Yew Tree Cottage for their views. JM

10. THE PREFERRED PROJECT FOR THE LOCAL AREA FORUM BUDGET APPLICATION

For schemes to be delivered by Transport for Bucks, all proposals are to be submitted by 31 August 2016. This will enable TFB to ensure their suitability and to have time to fully cost all the schemes submitted. TFB will work with each relevant local council to clarify full scheme costs and to ensure that proposals given to LAFs are precisely those desired by the parish council.

All present agreed to defer this agenda item to the next meeting to enable the options to be discussed with Bucks County Cllr B Bendy-she Brown.

11. A REPORT ON THE WYCOMBE DISTRICT COUNCIL LOCAL PLAN AND ACTIONS TO BE TAKEN

Cllr Val McPherson reported that W.D.C. Head of Planning Penelope Tollitt has sent her written apologises for not discussing the plans with the Parish Council. The Parish Council would like an explanation of how the possibility of 130 new homes has increased to 400 without any further infrastructure planned. The Clerk is requested to contact Penelope Tollitt to arrange a meeting with the Parish Council to enable her to explain the contents of the plan. A public meeting will be held in due course. JM

12. PLANNING APPLICATIONS

To consider New Planning Applications

16/06375/FUL:

Address: Land To North & Rear of The Old Pigeons Thame Road Longwick Buckinghamshire HP27 9SU

Proposal: Erection of two storey 5-bed detached dwelling with associated vehicular access and parking. All present agreed for Cllr Ian Walker to make a site visit and circulate a draft response to the other members for their consideration. IW

16/06682/CTREE

Address: Bank Farm Meadle Village Road Meadle Buckinghamshire HP17 9UD

Proposal: Remove 10 Plum Trees and "sucker copses". The Parish Council will abide by the decision of the Aboriculturalist.

16/06084/FUL

Address: Chiltern Chestnut Way Longwick Buckinghamshire HP27 9SD

Proposal: Householder application for construction of single storey front and rear extensions and associated alterations (Alternative scheme to PP/15/06587/FUL)

All present agreed for Cllrs Ian Walker and Rolf van Apeldoorn to make a site visit and circulate a draft response to the other members for their consideration. IW/RvA

16/06623/FUL

Address: Malbaret Bar Lane Owlswick Buckinghamshire HP27 9RG

Proposal: Householder application for erection of 2 storey side extension

All present agreed to request an extension until after the next parish council meeting to enable the members to consider their comments. The Clerk is requested to contact the Planning Officer to request an extension date. JM

Notice of Planning Applications Approved

16/06086/CTR Decision Not to make a Tree Preservation Order

Address: Dock Farm Meadle Village Road Meadle Buckinghamshire HP17 9UD

Proposal: Selectively reduce and fell trees on site as set out in enclosed schedule.

16/05873/FUL Decision Application Permitted

Address: 14 Dorrells Road Longwick Buckinghamshire HP27 9SL

Proposal: Householder application for construction of first floor side extension and associated alterations

16/05852/FUL Decision Application Permitted

Address: 5 Lower Icknield Way Longwick Buckinghamshire HP27 9RZ

Proposal: Householder application for construction of part two storey, part single storey front/side extension (alternative scheme to pp 16/05232/FUL)

14/06965/OUT Decision Appeal Allowed

Address: OS Parcel 9166 Boxer Road & OS Parcel 6576 Walnut Tree Lane, Barn Road Longwick Buckinghamshire

Proposal: Outline application (Including details of access) for residential development of up to 160 dwellings with vehicle access from Boxer Road/Barn Road, pedestrian and cycle access to Walnut Tree Lane, parking, public open space with play facilities and landscaping.

To receive Notice of Applications Refused

None

To receive Notice of Applications Withdrawn

None.

13. AGENDA ITEMS FOR THE NEXT MEETING

To receive an update on the footpath closure at the Wellington House Development

To discuss and decide whether to take part in a promotional evening in the Village Hall on the 9th September.

To discuss and decide the preferred project for the Local Area Forum budget

14. TO PASS A RESOLUTION TO EXCLUDE THE PUBLIC & PRESS IN ACCORDANCE WITH SECTION (12) OF THE PUBLIC BODIES (ADMISSION TO MEETINGS) ACT 1960

Cllr Val McPherson proposed to pass a resolution to exclude the public and press in accordance with section (12) of the public bodies (admission to meetings) act 1960 to discuss and decide on preferred supplier for the playground equipment. A vote was taken and all present agreed.

15. NEXT MEETING

The next meeting of the Parish Council will take place on Tuesday 19th July 2016 in Longwick Village Hall at 7.30 pm. There being no further business to discuss the Meeting closed at 9.40pm.

Chairman.................................................................. Date....................