Ilmer Past

Parish Council Minutes

PRESENT: Cllr G O'Neill (Acting Chairman), Cllrs Mrs J Rogers, I Walker, B Richards, Mrs V McPherson and G Walters, Caroline Page (Acting Clerk).

1/ APOLOGIES FOR ABSENCE

Apologies were received and accepted from Cllr G Harper. Cllr Rogers circulated a 'Get Well' card for Cllr Harper which all present signed and Cllr Rogers will send.

2/ MINUTES

The Minutes of the previous meeting of the Parish Council on the 19th March 2013 having been circulated were approved by the Meeting and signed by the Chairman.

3/ DECLARATIONS OF INTEREST

Members were asked to declare any personal interest and the nature of that interest which they may have in any of the items under consideration at this meeting. None were declared.

4/ MATTERS ARISING NOT OTHERWISE ON THE AGENDA

Cllr G Walters confirmed that the BCC owned the path and stream by the scouts hut adjoining the school fence, the Committee agreed to discuss again at the next meeting, and Cllr G Walters would provide an electronic copy of a suitable plan in advance. All present agreed that further clarification is required as although BCC have claimed ownership/responsibility, it is not entirely certain that they are referring to the exact same land and a definitive reply, on BCC notepaper and signed by an authorised official is required, for the Parish Council to be certain it has no future liability. SG

5/ FINANCE

A. Accounts for Payment

Cheque Item Description Amount
70 Subs WDALC Annual Subscription 2013-2014 £10.00
71 Grant St Michael's Church, Horsenden - Contribution to churchyard maintenance £75.00
72 Grant St Dunstan's PCC, Owlswick - Contribution to churchyard maintenance £75.00
73 Grant St Peter's Church, Ilmer - Contribution for churchyard maintenance £75.00
S/o Clerks Fees S Griffiths - April salary £396.93
74 Website MHP - Emergency document £18.00
75 Risk Assessment K Dobson - Risk Inspection March 2013 £14.60
76 Admin ICO - Data protection registration fee £35.00
77 Admin Whiteleaf Printers Ltd – magazine Spring 2013 £420.00

B. Receipts – WDC Precept £8,728.13

C. Bank Balance £13,728.63 (allowing for the above cheques)

The income for March and expenditure for April was examined by the Council. All present agreed that the necessary cheques be signed.

6/ CAPITAL ITEMS AND COMMUNITY FACILITIES

A. Playing Field – Cllr G O'Neill confirmed that the only issue highlighted on the Risk Inspection Report was the lamp cover was broken which has now been mended. Cllr Walker reported that the annual hedge trim had not been carried out. Cllr Rogers pointed out that it now too late to do it this spring. All present agreed that the Clerk should contact Mr Turney and ask him to set a date for carrying out this work in the autumn. Cllr Walker also reported that a spar was missing from Briants' security fence, but this has now been fixed. SG

B. Children's Play Area – Cllr G O'Neill confirmed that there were no issues highlighted on the Risk Inspection Report.

7/ ROADS, VERGES AND RIGHTS OF WAY

Cllr O'Neill reported that he had received a letter explaining that the word 'SLOW' has still not been painted on the road approaching the bend near the Red Lion. The reason given was the cold weather and the amount of salt remaining on the road. The letter assured the Parish Council that the work would be done in the very near future.

Cllr Rogers reported that the Aylesbury Vale Outer Ring footpath is now complete and that she has volunteered to put up posters advertising the footpath. Cllr McPherson reported that the NAG is sending her some '30mph' roundels which will be put on wheelie bins along the Thame Road, with the permission of the owners. JR/VM

8/ CORRESPONDENCE

Letter from WDC dated 03.04.2013 re Wycombe District Local Plan – Community Conversations. Cllr Walters explained that this is the next stage of the Local Plan and the WDC's intention is to hold meetings of groupings of Parish/Town Councils. Longwick-cum-Ilmer is in the North West Chiltern Community Area, but is one of the smaller parishes so would not be likely to host a meeting. The WDC is asking for a reply by 30th April asking for feedback and stating if the parish is willing to facilitate a meeting. It is anticipated that the meetings will be held in early June 2013. Cllr O'Neill proposed that as a smaller Parish Council Longwick-cum-Ilmer is not large enough to facilitate a meeting but would like to be kept informed so that it can participate. Cllr Walters requested that the reply should mention that the Council would not be able to attend a meeting on 18th June as that is the date of the Parish Council meeting. All present agreed that the Clerk should reply to WDC accordingly. SG

Email from Total Fireworks asking permission for a display at the Village Hall for a wedding. Cllr O'Neill recommended that the Clerk should send a reply requesting the date, time and proposed duration of the display. The letter should also state that the Parish Council has permitted firework displays in the past but has imposed certain conditions which would be discussed at a future meeting, on receipt of the above information. SG

9/ REPORTS

10/ WHETHER TO REQUEST THAT THE SHELL GARAGE IS RENAMED TO THE HISTORICAL NAME "THE SPORTSMAN'S GARAGE"

Cllr Walker proposed a letter be sent to Shell asking that the historical name be reinstated, and read a draft of the letter he has composed. All present agreed to send this to the PR Department at Shell. The Acting Clerk offered to find the appropriate address. CP/SG

11/ LITTER

Cllr McPherson highlighted the problem of litter around the Shell garage, which is being blown into other areas. Cllr Richards pointed out that there are already plenty of bins on the forecourt so it would be fruitless to write to the garage about the problem. Cllr Rogers reported that she had seen a WDC 'Highways Maintenance' van and men litter picking along the road and suggested this may be a help. Cllr O'Neill recommended writing to Transport for Bucks as follows: 'We believe that you are managing a scheme for collecting litter in the streets. Please could we have more details as we would like to avail ourselves of this facility'. SG

12/ PLANNING APPLICATIONS

A. New Applications to be considered

B. Progress on applications already considered

13/ AGENDA ITEMS FOR THE NEXT MEETING

To clarify the situation with regard to insurance liability re stream & footpath by scout hut (Cllr Walters). To discuss charges/contribution to the NAG speed camera (Cllr McPherson).

14/ DATE OF NEXT MEETING

The next meeting of the Parish Council will take place on Tuesday 21st May 2013 in Longwick Village Hall at 8.00pm.

There being no further business to discuss the Meeting closed at 9.30pm.