Parish Council Minutes
Cllr G Harper (Chairman)
Cllrs G Walters, Mrs J Rogers, I Walker, G O'Neill, B Richards and Mrs V McPherson
Susanne Griffiths (Clerk)
APOLOGIES FOR ABSENCE
No apologies were received.
Cllr B Richards signed the Declaration of Acceptance of Office. Cllr G Harper welcomed Cllr Richards to the Parish Council.
2/ MINUTES
The Minutes of the previous meeting of the Parish Council on the 15th November 2011, having been circulated, were approved by the Meeting and signed by the Chairman.
3/ DECLARATIONS OF INTEREST
Members were asked to declare any personal interest and the nature of that interest which they may have in any of the items under consideration at this meeting.
4/ MATTERS ARISING NOT OTHERWISE ON THE AGENDA
Cllr G Harper thanked Cllr G O'Neill for organising the carol service and Cllr J Rogers for preparing the refreshments. Cllr G Harper also thanked Cllrs G Walters and J Rogers for their work in reproducing a new map of the parish. Cllr V McPherson reported on the costs of mugs to celebrate the Diamond Jubilee; the councillors agreed to investigate different ways to celebrate the Diamond Jubilee to enable them to make an informed decision at the next meeting.
5. FINANCE
A/ Accounts for Payment:
| Cheque | Description | Net | VAT | Total |
|---|---|---|---|---|
| S/O | S Griffiths - Dec Salary | £341.27 | £341.27 | |
| 2 | HMRC - Tax payments Oct-Dec | £256.00 | £256.00 | |
| 3 | G Walters - Laminating Parish Map | £28.80 | £28.80 | |
| 6 | Manor Estates - Grass cutting November 2011 | £358.32 | £71.66 | £429.98 |
| 7 | K Dobson - Risk Inspection Nov 2011 | £14.60 | £14.60 | |
| 8 | Briants - Christmas Tree | £20.00 | £20.00 | |
| 9 | G Harper - Moss killing chemicals | £10.99 | £10.99 | |
| 10 | Edmundson Electrical - Car park lights | £24.00 | £4.00 | £28.80 |
B/ Income received: Bank interest £1.12.
C/ Bank Balance £9,521.08 (allowing for the above cheques).
The income for November and expenditure for December was examined by the Council. All present agreed that the necessary cheques be signed.
6. CAPITAL ITEMS AND COMMUNITY FACILITIES
A. Playing Field. Cllr G Harper confirmed that the issue regarding moss in the last Risk Inspection report has now been actioned; Cllr Harper applied a moss killer spray, Finalsan, to the area.
B. Children's Play Area. Cllr G Harper confirmed that there were no issues in the Risk Inspection Report for this area.
7. ROADS, VERGES AND RIGHTS OF WAY.
The Clerk is requested to raise the following concerns with the relevant local authority:
- The white lines have faded on the junction at the bridge on the B4009 Lower Icknield Way from Chestnut Way, Longwick, resulting in drivers unfamiliar with the area not stopping at the junction.
- There are four tyres that have been left in Ilmer Lane, approximately 100 yards from the main Thame Road.
- The VAS, reported under reference number 343783, has now been out of operation for over one month.
8. CORRESPONDENCE.
Letter from BCC inviting the Parish to take part in lighting Beacons across the county to celebrate the Diamond Jubilee. The councillors agreed to forward the information to local groups that may be interested.
E-mail from North West Chilterns Local Area Forum advising that it has a remaining Local Priorities Budget of £6,000 for the financial year 2011/2012, currently uncommitted. Cllr G O'Neill confirmed that since the letter had been sent, the remaining budget was now £3,200.00. All present agreed to submit a bid for the 2012/2013 budget for a speed reduction proposal at the end of the village near the Red Lion, with the Parish Council contributing £350.00.
E-mail from MH-P offering to provide an A4 poster to promote the website. All present agreed to accept the offer.
An invitation for two representatives of the Parish Council to join the Risborough Area Partnership. All present agreed for Cllrs G Harper and B Richards to represent the Parish Council.
A quotation to clear the river bank by the scout hut. All present agreed to accept the quotation and issue a works order.
A letter from Manor Estates informing of a 3% increase in the cost of grass cutting for 2012/2013. All present agreed that the company does a good job and the price is still very competitive, so will continue to use them for the next financial year.
An e-mail from MHP advising that the cost for the website next year will be £570.00 pa plus VAT. All present agreed.
9. REPORTS
A. School Governors – Nothing to report.
B. NW Chilterns Local Area Forum – Nothing to report.
C. WDALC – Nothing to report.
D. N.A.G – Cllr V McPherson informed the members that the Princes Risborough Police Station is reducing its opening hours and has sent an officer to High Wycombe, reducing the level of policing in Princes Risborough and the surrounding area.
E. Newsletter – Nothing to report.
10 THE BUDGETS FOR THE FINANCIAL YEAR 2012/2013 AND THE SETTING OF THE PRECEPT.
After a detailed discussion on the budgets for 2011/2012, Cllr G Harper proposed that the precept for 2012/2013 should remain at £16,500.00. Seconded by Cllr J Rogers. All present agreed.
11. THE EXPENDITURE ALLOWED UNDER L.G.A. 1972 SECTION 137.
Cllr G Harper advised the Parish Council that included in the budget for 2012/2013 is a sum of £70.00 to be charged against expenditure allowed under Section 137 and proposed that this be accepted. Seconded by Cllr Mrs J Rogers. All present agreed.
12. A DRAFT EMERGENCY PLAN FOR THE PARISH.
Cllr G Walters distributed a draft copy of an emergency plan for the Parish. All present thanked Cllr G Walters for his hard work in preparing the document but felt that it was over complicated. Cllr Walters suggested that he invite the W.D.C. emergency co-ordinator to give a presentation at the February meeting. All present agreed, providing that it was a short presentation.
13. PLANNING APPLICATIONS
a. To consider New Planning Applications:
- 11/07753/CTREE: The Stables, Horsenden Manor, Horsenden Lane, Princes Risborough. Proposal: Crown lift to 5 metres over drive & reduce branch ends extending over property to 1 Lime tree (T1) & fell to ground 1 Yew tree (T2). The Parish Council has no objections.
- 11/07730/FUL: 6 Wheelwright Road, Longwick. Proposal: Householder application for construction of first floor rear extension and associated external alterations. The Parish Council has no objections.
b. To receive progress on applications already considered: None.
14/ AGENDA ITEMS FOR THE NEXT MEETING.
To discuss and decide on how to celebrate the Diamond Jubilee in the Parish.
The next meeting of the Parish Council will take place on Tuesday 17th January 2012 in Longwick Village Hall at 7.30pm.
There being no further business to discuss the Meeting closed at 9.30pm.
Chairman......................................... Date..................